Office Manager

Office Manager

• On-site
• • Noordwijk , Zuid-Holland , Netherlands
• ATG Europe B.V.

Job description

We are looking for an Office Manager in support to ATG Europe HQ for our location in Noordwijk, The Netherlands. The selected candidate should show integrity and professionalism.
Please be aware that for this position, on-site presence is required 5 days per week.

Please note, the successful candidate will be employed by ATG Europe (or one of its subsidiaries). Furthermore, upon selection, they will be subject to a general security screening performed by an external provider (further information will be provided at interview stage).

The successful candidate will be tasked with, but not limited to:

• Serve visitors of the Huygensstraat 32-36 Building by greeting, welcoming, and directing them appropriately;
• Manage visitors’ system and tags;
• Serve as front line service representative for ATG Europe B.V. and tenants;
• Act as first point of contact for tenants and ATG employees and correct follow up of issues related to the ATG premises;
• Sort and distribute post on a daily basis;
• Arrange couriers and accept deliveries;
• Answer, screen, and forward phone calls;
• Keep the reception and public areas tidy;
• Monitor and maintain office supplies inventory;
• Work collaboratively with the Security & Quality Department on access and safety of the building;
• Collaborate with the facility management department to ensure that maintenance and repair activities are performed timely and correctly;
• Act as first point of contract of the ATG Mission Desk. Responsible for registration and booking Business Travel (on-line and through a Travel Agency);
• Create an online mission register and continues improve the mission process;
• Act as team leader of the BHV team;
• Perform other job-related (administrative) duties as assigned;
• Be part of the internal event organizing team responsible for enhancing company engagement and organizing employee events.

Job requirements

• Knowledge of basic computer skills, such as Microsoft Office 365 and applications;
• At least 2 years of relevant experience;
• Effective communication skills in person and on the phone;
• BHV certificate;
• Background knowledge in facility management;
• Ability to manage simultaneous tasks involving in person interaction and phone interaction;
• Demonstrated situational awareness to meet visitor needs and maintain a safe building environment;
• Demonstrated multicultural sensitivity with the ability to work with diverse populations effectively and collaboratively;
• Ability to perform all duties in accordance with all applicable requirements;
• Ability to meet and maintain punctuality and attendance expectations;
• Ability to work efficiently under minimal supervision;
• Ability to identify sensitive information and maintain confidentiality;
• Proactive and hands on mentality;
• On-site presence 5 days per week is mandatory;
• Fluency in English, both written and spoken;
• Knowledge of Dutch, both written and spoken, is a strong asset.

Please submit your application in English via the apply button below. Applications submitted in other languages will not be considered.

• Noordwijk , Netherlands

ATG Europe B.V.

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In ATG Europe (or our subsidiaries) you will have the chance to work on the most interesting and technologically advanced projects in the space, big-science, and high-tech domains.